SECRETARY GR II,

REF: DLSD/08/18
SALARY : R152 862 per annum (Level 5).
CENTRE : Defence Headquarters, Erasmuskloof, Pretoria.
REQUIREMENTS : A minimum of Grade 12 (NQF Level 4). Preference will be given to candidates
with NQF Level 5/6 – Secretarial Diploma or equivalent qualification will be an
advantage. Experience in secretarial or related occupation will be a
recommendation. Special requirements/skills needed: Computer Literate (MS
Word, Power Point, Access and Excel), Communication skills (written and
verbal). Proficiency in at least two (2) official languages. Organising and
planning skills, good interpersonal skills, problem solving and analytical skills.
Ability to work independently. Events management and the ability to manage
various databases for record keeping.
DUTIES : Provide a secretarial support services to Director Military Prosecutions.
Arrange weekly and monthly meetings, appointments and other work related
engagements. Compile agenda and write minutes during meetings. Write
routine notes, memos, letters and reports. Screen incoming and outgoing calls
in the office. Manage incoming and outgoing correspondences and maintain
proper record keeping for the Directorate. Create various databases for record
keeping. Handle travel and accommodation arrangements, and subsequent
claims for the Director. Manage the work attendance and leave register of the
Directorate. Introduce new ideas to improve existing filing, tasking and
document tracking processes. Develop and maintain an up to date database
of internal and external stakeholders. Handle petty cash payments for the
directorate (purchase stationary and refreshments). Provide high quality
typing service to the Director. Deal with classified files and documents.
Arrange for visitors authorisation and parking. Contribute positively to building
a high performing team within the Directorate.
ENQUIRIES : Lt. Col. A.L. Mashao, Tel: (012) 355 5277. L/Cpl M.M. Mmelesi, Tel: (012) 355
5334.
APPLICATIONS : Department of Defence, Defence Legal Services Division, Private Bag X161,
Pretoria 0001 or may be hand delivered to Armscor Building, Corner Nossop
and Boeing Street, Erasmuskloof, Pretoria. Please forward your application, quoting the relevant reference number,
Government Pensions Administration Agency, 34 Hamilton Street, or Private
Bag x63, Arcadia, Pretoria, 0001
FOR ATTENTION : Ms Mapule Mahlangu – Recruitment
CLOSING DATE : 03 April 2018, 12H00 No late applications will be considered.
NOTE : Requirements of Applications must be submitted on form Z83, obtainable on
the internet at http://www.gpaa.gov.za (Originally signed). The relevant
reference number must be quoted on all applications. Application should
consist of a comprehensive CV (specifying all experience and duties,
indicating the respective dates MM/YY as well as indicating references with
full contact details) ,original certified copies of all qualifications (including
matriculation), Identity document, valid driver’s license (where
driving/travelling is an inherent requirement of the job) and proof of citizenship
if not RSA Citizen. Note: Copies of certified documents will not be accepted –
all copies must be originally certified in the past 3 months. Failure to submit
the above information will result in the application not considered and deemed
a regret. The candidate must agree to the following: Shortlisted candidates
must be available for interviews at a date and time determined by GPAA.
Applicants must note that pre-employments checks and references will be
conducted once they are short-listed and the appointment is also subject to
positive outcomes on these checks, which include but not limited to: security
clearance, security vetting, qualification/study verification, citizenship
verification, financial/asset record check, previous employment verification
and criminal record. Applicants will be required to meet vetting requirements
as prescribed by Minimum Information Security Standards. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualifications Authority (SAQA). Correspondence will only be conducted with
the short- listed candidates. If you have not been contacted within three (3)
months after the closing date of this advertisement, please accept that your
application was unsuccessful. The candidate must take note of: It is intended
to promote representativeness through the filling of these posts and the
candidature of persons whose promotion/ appointment will promote
representativeness, will receive preference. Disabled persons are encouraged
to apply. For salary levels 11 – 15, the inclusive remuneration package
consists of a basic salary, the state’s contribution to the Government
Employees Pension Fund and a flexible portion in terms of applicable rules.
SMS will be required to undergo a Competency Assessment as prescribed by
DPSA. All candidates shortlisted for SMS positions will be required to undergo
a technical exercise that intends to test the relevant technical elements of the
job. The GPAA reserves the right to utilize practical
exercises/tests/competency assessments for non-SMS positions during the
recruitment process (candidates who are shortlisted will be informed
accordingly) to determine the suitability of candidates for the post(s). The
GPAA reserves the right to cancel the filling/not to fill a vacancy that was
advertised during any stage of the recruitment process. The successful
candidate will have to sign and annual performance agreement and will be
required to undergo a security clearance.