SENIOR SECRETARY

Commencing Salary R183 558 per annum
CENTRE : Bloemfontein
REQUIREMENTS : Applicants must be in possession of National Diploma in Office Management,
Secretarial studies or equivalent qualification plus two years’ secretarial experience.
Skills: Good communication skills, ability to manage and plan the Provincial
Director’s diary, advanced minute taking skills during staff meetings, general office
administration, advanced development of action plans and advanced computer
literacy skill (Excel, PowerPoint and Ms Outlook). Competencies: Ability to work
independently and without close supervision and ability to work under pressure. The
incumbent should be creative, innovative, flexible and highly motivated individual.
Should also have some level of understanding of project management and
coordination. Job knowledge: High degree of etiquette, working with a team,
effective report writing, compilation and collation of information from key clients,
including district-based Regional Communication Coordinators and Senior
Communication Officers. Credible and proven experience in the secretarial and
administrative function of an organization.
DUTIES : Provide secretarial /reception support to the Provincial Office. Administer and
support the overall functions of the directorate. Management of the Information
Resource Centre and organizing regular outreach activities and distribution of
government information products. Provide logistical support to the Provincial
Director’s stakeholder meetings. Ensure record management in the provincial office
assisting the Administrative Officer. Managing the internal filing system according to
the GCIS file approved plan. Providing general secretarial and administrative
management of the office
ENQUIRIES : Ms L Sehlabaka. Tel No: (051) 448 4504Please forward your application, quoting the relevant reference number,
Government Pensions Administration Agency, 34 Hamilton Street, or Private Bag
x63, Arcadia, Pretoria, 0001
FOR ATTENTION : Ms Felicia Mahlaba – Recruitment
CLOSING DATE : 04 June 2018, 12H00 No late applications will be considered.
NOTE : Requirement of applications: Applications must be submitted on form Z83,
obtainable on the internet at http://www.gpaa.gov.za (Originally signed). The
relevant reference number must be quoted on all applications. Application should
consist of a comprehensive CV (specifying all experience and duties, indicating the
respective dates MM/YY as well as indicating references with full contact
details);original certified copies of all qualifications (including matriculation), Identity
document, valid driver’s license (where driving/travelling is an inherent requirement
of the job) and proof of citizenship if not RSA Citizen. Copies of certified documents
will not be accepted – all copies must be originally certified in the past 3 months.
Failure to submit the above information will result in the application not considered
and deemed a regret. The candidate must agree to the following: Shortlisted
candidates must be available for interviews at a date and time determined by GPAA.
Applicants must note that pre-employments checks and references will be
conducted once they are short-listed and the appointment is also subject to positive
outcomes on these checks, which include but not limited to: security clearance,
security vetting, qualification/study verification, citizenship verification,
financial/asset record check, previous employment verification and criminal record.
Applicants will be required to meet vetting requirements as prescribed by Minimum
Information Security Standards. It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African Qualifications Authority (SAQA).
Correspondence will only be conducted with the short- listed candidates. If you have
not been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. The candidate
must take note of: It is intended to promote representativeness through the filling of
these posts and the candidature of persons whose promotion/ appointment will
promote representativeness, will receive preference. Disabled persons are
encouraged to apply. For salary levels 11 – 15, the inclusive remuneration package
consists of a basic salary, the state’s contribution to the Government Employees
Pension Fund and a flexible portion in terms of applicable rules. SMS will be required
to undergo a Competency Assessment as prescribed by DPSA. All candidates
shortlisted for SMS positions will be required to undergo a technical exercise that
intends to test the relevant technical elements of the job. The GPAA reserves the
right to utilize practical exercises/tests/competency assessments for non-SMS
positions during the recruitment process (candidates who are shortlisted will be
informed accordingly) to determine the suitability of candidates for the post(s). The
GPAA reserves the right to cancel the filling/not to fill a vacancy that was advertised
during any stage of the recruitment process. The successful candidate will have to
sign and annual performance agreement and will be required to undergo a security
clearance.