SENIOR SECRETARY

REF NO: 36/2018
Office of the Director: Living Heritage
SALARY : R226 611 per annum
CENTRE : Pretoria
REQUIREMENTS : An appropriate 3-year degree or National Diploma and 3 years relevant
secretarial experience or a Senior Certificate and a minimum of 5 years’
experience in rendering secretarial/administration support services to a Senior
Manager. Sound verbal and written communication skills. Good telephone
etiquette and interpersonal skills. Sound organisational skills. The candidate
must have the ability to act with tact and discretion autonomously. Intermediate
to advanced knowledge of Microsoft office packages, including spreadsheet
and presentation packages. Must demonstrate high level of reliability and be
willing to travel when the need arises.
DUTIES : The purpose of this post is to provide a secretarial, clerical and administrative
support service to the senior manager at an advanced level. Handle telephone
and written enquiries. Manage the diary of the senior manager and keep it up
to date. Liaise with travel agencies to do travel arrangements of the senior
manager. Process subsistence and travel claims. Type and prepare
presentations. Organise and manage logistics for workshops, seminars and
meeting for the senior manager. Prepare agendas, programmes and record
minutes of meetings of the senior manager. Draft allocated correspondence
and reports. Administration of leave register and telephone accounts. Maintain
the office filling and administrative responsibilities. Handles the procurement
of standard items like stationary, refreshments etc. for the activities of the
Directorate. Supports the senior manager with the administration of the
budget.
ENQUIRIES : Ms N Ngcama Tel 082 324 3637NOTE : The advertisement(s) contained herein is/are meant for the attention/perusal
of all interested job seekers, whether they are serving employees/officials of
the DOD/Public Service, unemployed persons or persons employed outside
the Public Service. Persons not employed by the DOD/Public Service are
encouraged to apply for the vacancies advertised in this circular. Applications
must be submitted on the prescribed form Z83 (obtainable from any Public
Service department), which must be originally signed and dated by the
applicant and which must be accompanied by a detailed CV (with full
particulars of the applicants’ training, qualifications, competencies,
knowledge & experience) and clear certified copies of original educational
qualification certificates, ID document and Driver’s license (where
applicable). Failure to comply with the above instructions will result in
applications being disqualified. Applicants applying for more than one post
must submit a separate form Z83 (as well as the documentation mentioned
above) in respect of each post being applied for. If an applicant wishes to
withdraw an application it must be done in writing. Should an application be
received where an applicant applies for more than one post on the same
applications form, the application will only be considered for the first post
indicated on the application and not for any of the other posts. Under no
circumstances will photostat copies or faxed copies of application documents
be accepted. The successful candidates will be subjected to Personnel
Suitability Checks (criminal record-, citizenship- & financial/asset record
checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. Applicants
who do not receive confirmation or feedback within 3 (three) months after the
closing date, please consider your application unsuccessful. Due to the large
volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months ito the prescribed rules.
ERRATUM: kindly note that the following posts: Legal Administration Officer:
Policy & General Legal Support, REF: DLSD/58/17/01, Legal Administration
Officer: Policy & General Legal Support, REF: DLSD/58/17/02 and Legal
Administration Officer: Legislative Drafting & Mou, REF: DLSD/58/17/03
advertised in Public Service Vacancy Circular 09 dated 02 March 2018 with
the closing date of 23 March 2018 are hereby withdrawn and put on hold until
further notice